How do I enter a new event?

How do I change or delete an event?

Whom do I contact to obtain further assistance with reserving a room?

Whom do I contact to obtain further assistance with using a room and its features?

How do I enter a new event?

1. If you are certain that there is no conflicting prior reservation for your room, date and time preference, click the Submit Event button in the upper right to open the Submit an Event form.

2. If you are unsure that there is a conflicting prior reservation, drill down to the Day View page either by:

• Clicking the Day View selection at the top of any of the calendar pages to default to the current day, or
• Clicking the event date from within the Year View, Month View or Week View pages if you do not wish to default to the current day.

The Day View screen will show you existing reservations for all EECS rooms and room configurations for that day. Select your start time by clicking the appropriate time value on the left or right columns to open the Submit an Event form.

Note: the default calendar for the Year View, Month View, Week View, and Day View pages is Combined Rooms, which is a combined view of all reservations in both Grier rooms and configurations of the EECS Grier Rooms, 34-401 A and B. Select the desired tab at the top of each calendar if you wish to filter this view to a specific room.

3. Complete and submit the Submit an Event form to place your room reservation.

• Some fields in the Submit an Event form will be pre-filled from personnel data associated with your MIT Personal Certificate installed on your web browser (further information: http://web.mit.edu/ist/topics/certificates/ ), which EECS uses to authenticate authorized users of the EECS Rooms Calendar reservation system. You may overwrite most of these pre-filled data if you wish.
• If you attempt to submit a reservation with required fields blank, or use unaccepted formats, you will be returned to the Submit an Event form to make corrections before resubmitting.
• Reservations for a room, date and time that conflict with another will not be accepted, and you will be returned to the Submit an Event form to make alterations before resubmitting. Please keep in mind that reservations for events noting seating re-configurations will produce buffer periods to allow the MIT Movers (or other approved facilities personnel) to move room furnishings.

How do I change or delete an event?

1. Events may only be changed or deleted by the individual who submitted the event or by an authorized member of the EECS Headquarters staff. We identify individuals through the MIT Personal Certificate installed on your web browser (further information: http://web.mit.edu/ist/topics/certificates/ ), which EECS uses to authenticate authorized users of the EECS Rooms Calendar reservation system.

2. If you are the individual who submitted the event, navigate to the date of your event from the Year View, Month View, Week View, or Day View pages.

3. Click your event from the Day View page. This will pop up a new window with summary information about your event. If you are the person who made the reservation, the pop up window will offer the choice to Change Event or Delete Event. If you attempt to change or delete a recurring event, you will be given the choice to either edit or delete one instance of the event, or the entire series.

4. Selecting Change Event will open the Submit an Event form pre-filled with information from your original reservation. Make your changes and re-submit the form.

5. Selecting Delete Event will open a confirmation prompt from which you delete your event. Deleted events cannot be restored except by making a new reservation.

Whom do I contact to obtain further assistance with reserving a room?

Call the EECS Headquarters (617.253.4600) or come to the EECS Headquarters, 38-401 for assistance.

Whom do I contact to obtain further assistance with using a room and its features?

Call the EECS Headquarters (617.253.4642) or talk directly with the MIT Movers (617.253.6350) if you need to reset either of the Grier Rooms.